Advances in Optics for Biotechnology, Medicine and Surgery XV

An ECI Conference Series

July 23-26, 2017
Westin Snowmass
Snowmass Village, Colorado, USA

Important Information for Participants

Final Program and Posters                                Register Now!       

The poster boards have landscape orientation and are 6 ft wide and 4 ft high. 

Please forward this link to colleagues who may be interested in the conference topic.

About This Conference

The primary goal of this conference is to bring together scientists, engineers and clinicians involved in the application of optics to biotechnology, medicine, and surgery. Clinical translation and technology commercialization are also emphasized. By focusing on some of the most topical directions, this conference provides a forum for researchers of our field to access our most important progresses and to chart course for future research through formal and informal discussions. Through providing ample time for informal networking, this conference further promotes positive interactions among trainees, junior investigators, and established experts. This interaction is vital to cultivate the next generation of scientists and engineers in biomedical optics. The proposed conference will be a continuation of meetings on this topic sponsored by Engineering Conferences International for more than 20 years.

Technical sessions are being planned on the following topics:

  • Multi-scale optical imaging & monitoring, Chair: Arjun Yodh (University of Pennsylvania)
  • Orphan and rare disease, Chair: Brian Wong (UCI)
  • Next-gen fiber endoscopy, Chair: Christophe Moser (EPFL)
  • Optics and biomechanics, Chair: David Sampson (U. Western Australia)
  • Consumer Biophotonics, Chair: Jen Keating (Triple Ring Technologies)
  • Biophotonics in scattering tissue, Chair: Jerome Mertz (Boston University)
  • Aging-related, degenerative, and chronic disease, Chair: Xueding Wang (University of Michigan)
  • Panel Discussion 1: Product development & Commercialization in Biophotonics, Chair: Kate Bechtel (Triple Ring Technology)
  • Panel Discussion 2: Precision Medicine – Cancer, Chair: Michael Choma (Yale University)

Confirmed speakers will be posted soon.

Conference Organization

Conference Chairs:

Peter So, Massachusetts Institute of Technology, USA
Kate Bechtel, Triple Ring Technologies, USA
Ivo Vellekoop, University of Twente, The Netherlands
Michael Choma, Yale University, USA

Abstract Submission

Oral presentations are by invitation only.

Deadline for abstracts for poster presentations:         Closed

The poster boards have landscape orientation and are 6 ft wide and 4 ft high.

One-page abstracts should be submitted as soon as possible and no later than the deadline noted above.  The abstract should include both the significance of the research as well as results that will be discussed in order to allow a scientific assessment of the work by the organizers.

Poster abstracts should be submitted electronically at THIS LINK.

Please prepared your abstract according to this template: docx or doc.

The abstract template available at the above link must be followed for an abstract to be considered for presentation.

Conference Venue

Located in the center of Snowmass Village, The Westin Snowmass Resort is set amid the Rocky Mountains, and our central location makes exploring the mountains beyond Snowmass simple. Aspen Mountain, Buttermilk Mountain, and Aspen Highlands are all located within 10 miles of the resort.

Snowmass, the largest of the four Aspen/Snowmass Mountains, is renowned for its family-friendly atmosphere and its world-class facilities.  It is directly connected to Snowmass Mall for convenient shopping and entertainment while an array of dining, and nightlife destinations are just steps away. After any excursion, soak in the slope-side hot tubs while appreciating the unconstrained vista views.  In the summer, Snowmass offers hiking and biking trails, fly-fishing, whitewater rafting, kayaking and more. Additional activities include golf, hot air balloon rides, jeep tours, horseback riding, and a rodeo.

Snowmass Activities                More Activities                 Colorado Advisory

Whitewater Rafting   A group outing is planned for Monday afternoon.  Please respond ASAP if interested since a minimum of 16 people is required.

Child Care–Westin Kids Club  For childre 5-12 @ $25/hr for first 3 hrs; $15/hr after 3 hr.

Pre/Post Conference Hotel Registration:  If you are planning to arrive early (before July 23) or to stay after the conference (After July 26), you MUST make hotel reservations directly with the hotel.  Use the appropriate form on THIS PAGE to make your reservations.

Transportation

Denver International Airport (DIA) is the nearest large airport, being a  4-hour drive to Snowmass.

Aspen-Pitkin Airport (ASE) is served (to some extent) by United, Delta and American Airlines.  Summer Flight Map United Airlines has the most flights with connections to Denver (DEN), Los Angeles (LAX), Chicago (ORD), San Francisco (SFO) and Houston (IAH).  Flights fill up quickly.  The Westin has a free shuttle to this airport.

Car Rentals —If you choose to drive from the airport to Snowmass, a wide variety of agencies can be found at the terminal.

Colorado Mountain ExpressAnother option is to use a commercial coach service.  For transport to Snowmass, Colorado Mountain Express is the carrier. Tel: +1 800-525-6363    or  +1 970-754-7433  Rates and Schedule

Parking:  Valet and Self ($40 and $10/day) Parking is available for guests of The Westin Snowmass Resort.  In the summer, parking in Snowmass village is free with pass, available at the front desk.  Parking in Lots 8-13 is free and these lots are near the Westin.

Snowmass Village Shuttles–These are free and run continuously all day.  Routes and Schedules

Roaring Fork Transportation Authority (RFTA)This system provides tranport between Aspen and Snowmass and is free.  It also has route to other Colorado sites for a fee.  Fare Chart.

Conference Fees and Registration

Conference Fees

All conference fees are inclusive. They include registration, accommodations (Sunday, Monday and Tuesday nights), all meals and drinks, taxes, and gratuities from the dinner on Sunday through lunch on Wednesday. Incidental fees (telephone calls, faxes, spa, laundry, etc.) are billed to your personal account by the hotel.

ALL PARTICIPANTS (INCLUDING MEMBERS OF THE ORGANIZING COMMITTEE AND INVITED SPEAKERS) ARE REQUIRED TO REGISTER.

The conference fees are:

Register on or before July 7, 2017 Register after

July 7, 2017

Participant (single occupancy or sharing room with a guest; guest fee additional) US $1,940.00 US $2140.00
Participant (sharing a room with another participant) US $1,740.00 US $1,940.00
Bona fide Graduate Student (sharing a room with another student) (Those in this category must send proof of current status – copy of current Student ID can be faxed to 1-212-514-6030 or emailed to Kathy@engconfintl.org) US $1,325.00 US $1,325.00
**Fees for Guest/accompanying person sharing bedroom with single occupancy participant. (A guest badge will be issued and this fee Includes all conference meals) US $580.00 US $580.00
**Fees for Guest/accompanying person sharing bedroom with single occupancy participant. (There is no charge for sharing a room with a participant. No badge will be issued and thus no conference meals and no participation in any conference group activities.)

If you plan to bring children to the conference, please contact ECI (info@engconfintl.org) for pricing.

Conference Registration

You will need a login name and password to register for ECI conferences through our online system. If you have been a recent participant at an ECI conference or have submitted an online application or request for information about an ECI Conference, you may already have an account with us. If you know your login information, please use it.

If you are not sure whether you already have a login and password, please click on automated password retrieval and enter your e-mail address before creating a new account. If we don’t have a valid email address on file for you, a pop up window will appear stating that no records were found. Click “OK” and then follow the instructions to create a new account.

If you have any questions or experience any difficulties, please email tressa@engconfintl.org.

Pre-and Post-Conference Reservations

If you are planning to arrive early (before July 23) or to stay after the conference (night of July 26, 27 or 28, you MUST make hotel reservations directly with the hotel.  Use the appropriate form on THIS PAGE to make your reservations.

If you have any questions or experience any difficulties, please email kathy@engconfintl.org

Special Notes for Payment

We suggest that you register as soon as possible to be certain that you will have a hotel room at the conference rate.  Late registrations will be accepted on a space available basis.

All participants are encouraged to register before June 30, 2017.  There is a discounted price for registering before this date and hotel space cannot be guaranteed for registrations received after this date.  Your registration is not officially confirmed until we receive payment of the amount due.  ECI reserves the right to cancel your room registration if payment is not received. Your invoice/receipt will automatically be e-mailed upon of receipt of your registration.

Because of contractual guarantees made with the hotel for room and meal functions, no shows, late arrivals, missed meals and early departures cannot receive fee adjustments.  If you have a disability and may require accommodation in order to participate fully in this conference, please indicate this when you register. An ECI representative will contact you to discuss your specific needs. If you have special dietary requirements (e.g., vegetarian or a food allergy), please make a note on your registration.  The chef needs to know this information in advance if we are to accommodate you. ECI will attempt to accommodate special requests such as Kosher or Halal meals, but such meals may not be available at all conference sites. Any additional costs for special meal requests must be paid by the participant to ECI.

Payment must be made by credit card (Visa, MasterCard, Amex), check or money order drawn on a U.S. bank in U.S. dollars, payable to ENGINEERING CONFERENCES INTERNATIONAL. Checks or money orders in any other currencies are NOT ACCEPTABLE.  Payment is made on the web site except for those who are sending payment by wire transfer or have a purchase order from their company/institution.

WIRE TRANSFER PAYMENT: If you are planning to make payment by wire transfer, please contact ECI for the bank information. You must add $30 to cover ECI bank charges. Please reference your full name and the conference title.  Either fax a copy of your bank transfer papers to ECI (Fax: +1-212-514-6030) or email a scanned copy to kathy@engconfintl.org.  This is very important – otherwise it is extremely difficult to trace your payment and you may not receive a receipt prior to the conference.

Cancellation Policy: Cancellation must be received by ECI in writing at least 28 days prior to the start of the conference in order for a full refund (less a processing fee) to be considered. The ECI auditors require that refunds for all conference cancellations be processed after the conference so that the necessary back-up information (e.g., hotel list of those in-house) can be attached to the refund request and ECI can verify that the hotel has not charged a cancellation fee.

Cancellation fees:

  • Cancellations received more than 28 days prior to the conference start date are subject to a processing fee of 4% of the total fee, plus any direct expenses incurred by ECI.
  • Cancellations received 15 – 28 days prior to the conference start date are subject to a $250 cancellation fee plus any direct expenses incurred by ECI.
  • Cancellations received 8 – 14 days prior to the conference start date are subject to a $500 cancellation fee plus any direct expenses incurred by ECI.
  • No refunds will be issued for cancellations received less than 7 days prior to the conference start date.
  • No refunds will be issued due to inclement weather or travel disruptions/cancellations.

Registrations can be transferred without incurring any penalty or cancellation fee.

Denied or delayed visa

If a participant is forced to cancel due to a denied or delayed entry visa, ECI will issue a full refund provided that ECI has been notified of a potential visa issue at least four weeks prior to the conference start date.

Change of payment method

If an attendee who has already paid the conference fee with a credit card requests that the fee be refunded to that card so that it can be paid in a different manner (e.g., charged to an alternate credit card, or paid via check or bank transfer), a processing fee of 4% of the total fee amount will apply.

Disclaimer

It may be necessary for reasons beyond the control of ECI to alter the content and timing of the program or the identity of the speakers. In the unfortunate circumstance that an event is cancelled, ECI is not liable for any costs incurred by participants in connection with their attendance.

Smoking is prohibited at ECI conferences and conference functions.

Should you have specific questions regarding your registration, please contact Kathy Chan (Kathy@engconfintl.org).

Final Program

Please click This Link to view the program and posters.

Register Now!

Please click on THIS LINK to register for this conference.

General Information

Engineering Conferences International (ECI) is a not-for-profit, global engineering conferences program, originally established in 1962 that provides opportunities for the exploration of problems and issues of concern to engineers and scientists from many disciplines.

The format of the conference provides morning and late afternoon or evening sessions in which major presentations are made. Poster sessions will be scheduled for evening discussion as well. Available time is included during the afternoons for ad hoc meetings, informal discussions, and/or recreation. This format is designed to enhance rapport among participants and promote dialogue on the development of the meeting. We believe the conferences have been instrumental in generating ideas and disseminating information to a greater extent than is possible through more conventional forums.

All participants are expected both to attend the entire conference and to contribute actively to the discussions. The recording/photographing of lectures and presentations is forbidden. As ECI conferences take place in an informal atmosphere, casual clothing is the usual attire.

Smoking is prohibited at ECI conferences and conference functions.

Engineering Conferences International
32 Broadway, Suite 314, New York, NY 10004
T: 1-212-514-6760 F: 1-212-514-6030
E: info@engconfintl.org