Advances in Optics for Biotechnology, Medicine and Surgery XVI

An ECI Conference Series

June 2-5, 2019
Fairmont Tremblant
Mont Tremblant, Quebec, Canada

Mont-Tremblant, Quebec, Canada

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Preliminary Program

Call for Poster Abstracts!   Deadline:   April 1, 2019

Please forward this link to colleagues who may be interested in the conference topic.

Canadian Visa Information

About This Conference

The primary goal of this conference is to bring together scientists, engineers and clinicians involved in the application of optics to biotechnology, medicine, and surgery. Clinical translation and technology commercialization are major areas of emphasis. By focusing on some of the most topical directions, this conference provides a forum for researchers of our field to access our most important progresses and to chart course for future research through formal and informal discussions. Through providing ample time for informal networking, the conference optimizes possible positive interactions among trainees, junior investigators, and established experts. This interaction is vital to cultivate the next generation of scientists and engineers in biomedical optics. The proposed conference will be a continuation of meetings on this topic sponsored by Engineering Conferences International for more than 22 years.

Technical sessions are being planned on the following topics:

  • Translation Plenary Session
  • Optics and Biomechanics
  • Neurophotonics
  • Optical and Fiber Systems
  • Optical-Radiation-Chemotherapy
  • Molecular Guided Surgery
  • Commercialization Case Studies
  • Microscopy Advances
  • Imaging through Turbid Media
  • Learning in Optical Systems

Please check the Preliminary Program for more detail and the Chairs.

Confirmed speakers will be posted soon.

Click on This Link to view the last conference in this series.

Conference Organization

Conference Co-Chairs:

Erin Buckley, Emory University/Georgia Institute of Technology, USA
Christophe Moser, Polytechnique Fédérale de Lausanne (EPFL), Switzerland
Brian Pogue, Dartmouth College, USA
David Sampson, University of Western Australia, Australia

Abstract Submission

One-page abstracts should be submitted as soon as possible and no later than the deadlines noted below. The abstract should include both the significance of the research as well as results that will be discussed in order to allow a scientific assessment of the work by the organizers. Please indicate the two most relevant topics for which you are submitting your abstract and whether the abstract should be considered for an oral or poster presentation.

The specific topics will include:

  • Optics and Biomechanics
  • Neurophotonics
  • Optical and Fiber Systems
  • Optical-Radiation-Chemotherapy
  • Molecular Guided Surgery
  • Commercialization Case Studies
  • Microscopy Advances
  • Imaging through Turbid Media
  • Learning in Optical Systems

Only a limited number of oral presentation slots are available. Thus all submissions for oral sessions will be considered for both oral and poster presentation.

All abstracts should be submitted electronically and submissions must follow the template provided at THE ABOVE link.

Deadline for abstracts for poster presentations:               April 1, 2019

Awards will be presented for the overall best poster and for the top three student posters.

Conference Venue

The Fairmont Tremblant Hotel, which made its official debut in February 1997, is located at the base of Mont Tremblant in the magnificent Laurentian region of Quebec.  The concept for Fairmont Tremblant hotel originated with the vision of a modern chateau situated in harmony with its natural surroundings and the colorful pedestrian village.  Architects and designers worked together to combine modern conveniences and a warm décor that reflected the mountain life.  The architects drew inspiration from 19th-century Quebec seigneury, whose grant Provencal-style residences dominated the merchant squares overlooking the outskirts of the village.

Embedded in the mountainside, the village of Mont Tremblant features French-inspired architecture that evokes the charm of old Quebec City, with pitched rooftops, corrugated shingles, old-fashioned chimneys and a U-shaped design opening onto a public square – a meeting place and public crossroads for the villagers.

18AA rustic fairmont_tremblantChasse-galerie sur le Mont Tremblant, a Quebec legend, tells the tale of a group of lumberjacks desperate to return home to their families after spending months in the Laurentian forests.  Visited one night by a mysterious stranger with a flying canoe, they boarded the craft and he expelled an enchanted command creating colorful sparks that propelled the canoe into the air.  As they passed over Mont Tremblant, they slowed their rhythm and lit a lantern to light up the night.  This inspired Fairmont Tremblant hotel’s rustic interior design.

Fairmont Tremblant, 3025 Chemin de la Chapelle, Mont Tremblant, Quebec, Canada

Canadian Visa Information

Transportation

Airport Transportation

Private transfers from/to Montreal’s Trudeau International Airport (YUL) will be available on Sunday, June 2 and Wednesday, June 5.

Participants can take advantage of a heavily discounted rate of $140.00 Canadian dollars, plus taxes, per person, round trip (About US$ 105 plus taxes as of March 18, 2019). Transfers are being operated by JPdL Tremblant.

Roundtrip transfers can be booked directly here: https://www.etouches.com/eci2019

Please visit the link above for complete details. The duration of the transfer is approximately 90 minutes. You will be greeted at the airport by JPdL staff.

The deadline for registrations and payments is May 17, 2019.

We encourage all participants to take advantage of this service. For comparison purposes, a taxi will cost about CDN $640.00 round trip. Car rental, including fuel costs and resort parking for 4 days, would be approximately CDN $714.00.

Conference Fees and Registration

Coming soon!

Conference Fees

All conference fees are inclusive. They include registration, accommodations (Sunday, Monday, and Tuesday nights), all meals and taxes from dinner on Sunday through breakfast on Wednesday. The hotel will bill Incidental fees (minibar, laundry, etc.) to your personal account.

ALL PARTICIPANTS (INCLUDING MEMBERS OF THE ORGANIZING COMMITTEE AND INVITED SPEAKERS) ARE REQUIRED TO REGISTER.

The conference fees are:

Register on or before May 3, 2019 Register after

May 3, 2019

Participant (single occupancy or sharing room with a guest; guest fee additional) US $2,040.00 US $2,240.00
Participant (sharing a room with another participant) US $1,760.00 US $1,960.00
Bona fide Graduate Student (sharing a room with another student) (Those in this category must send proof of current status – copy of current Student ID can be faxed to 1-212-514-6030 or emailed to Kathy@engconfintl.org) US $1,290.00 US $1,490.00
**Fees for Guest/accompanying person sharing bedroom with single occupancy participant. (A guest badge will be issued and this fee includes all conference meals and the excursion) US $555.00 US $555.00

If you plan to bring children to the conference, please contact ECI (info@engconfintl.org) for pricing.

Conference Registration

You will need a login name and password to register for ECI conferences through our online system. If you have been a recent participant at an ECI conference or have submitted an online application or request for information about an ECI Conference, you may already have an account with us. If you know your login information, please use it.

If you are not certain if you already have a login and password, please click on automated password retrieval and enter your e-mail address before creating a new account. If we do not have a valid email address on file for you, a pop up window will appear stating that no records were located. Click “OK” and then follow the instructions to create a new account.

If you have any questions or experience any difficulties, please email kathy@engconfintl.org.

Special Notes for Payment

We suggest that you register as soon as possible to be certain that you will have a hotel room at the conference rate.  Late registrations will be accepted on a space available basis and late registrants may be housed in a nearby hotel.

All participants are encouraged to register before May 3, 2019.  There is a discounted price for registering before this date.  Hotel space cannot be guaranteed for registrations received after this date.  Your registration is not officially confirmed until we receive payment of the amount due.  ECI reserves the right to cancel your room registration if payment is not received. Your invoice/receipt will automatically be e-mailed upon of receipt of your registration.  Should you need a signed receipt, please contact Kathy Chan (kathy@engconfintl.org).

Because of contractual guarantees made with the hotel for room and meal functions, no shows, late arrivals, missed meals and early departures cannot receive fee adjustments.  If you have a disability and may require accommodation in order to participate fully in this conference, please indicate this when you register. An ECI representative will contact you to discuss your specific needs. If you have special dietary requirements (e.g., vegetarian or a food allergy), please make a note on your registration.  The chef needs to know this information in advance if we are to accommodate you. ECI will attempt to accommodate special requests such as Kosher or Halal meals, but such meals may not be available at all conference sites. The participant must pay any additional costs for special meal requests to ECI.

Payment must be made by credit card (Visa, MasterCard, and Amex), check or money order drawn on a U.S. bank in U.S. dollars, payable to ENGINEERING CONFERENCES INTERNATIONAL. Checks or money orders in any other currencies are NOT ACCEPTABLE.  Payment must be made on the web site except for those who are sending payment by wire transfer or have a purchase order from their company/institution.

WIRE TRANSFER PAYMENT: If you are planning to make payment by wire transfer, please contact ECI for the bank information. You must add $30 to cover ECI bank charges. Please reference your full name and the conference title.  Either fax a copy of your bank transfer papers to ECI (Fax: +1-212-514-6030) or email a scanned copy to kathy@engconfintl.org.  This is very important – otherwise it is extremely difficult to trace your payment and you may not receive a receipt prior to the conference.

Cancellation Policy: Cancellation must be received by ECI in writing at least 28 days prior to the start of the conference in order for a full refund (less a processing fee) to be considered. The ECI auditors require that refunds for all conference cancellations be processed after the conference so that the necessary back-up information (e.g., hotel list of those in-house) can be attached to the refund request and ECI can verify that the hotel has not charged a cancellation fee.

Cancellation fees:

  • Cancellations received more than 28 days prior to the conference start date are subject to a processing fee of 4% of the total fee, plus any direct expenses incurred by ECI.
  • Cancellations received 15 – 28 days prior to the conference start date are subject to a $250 cancellation fee plus any direct expenses incurred by ECI.
  • Cancellations received 8 – 14 days prior to the conference start date are subject to a $500 cancellation fee plus any direct expenses incurred by ECI.
  • No refunds will be issued for cancellations received less than 7 days prior to the conference start date.
  • No refunds will be issued due to inclement weather or travel disruptions/cancellations.

Registrations may be transferred without incurring any penalty or cancellation fee.

Denied or delayed visa

If a participant is forced to cancel due to a denied or delayed entry visa, ECI will issue a full refund if ECI has been notified of a potential visa issue at least four weeks prior to the conference start date.

Change of payment method

If an attendee who has already paid the conference fee with a credit card requests that the fee be refunded to that card so that it can be paid in a different manner (e.g., charged to an alternate credit card, or paid via check or bank transfer), a processing fee of 4% of the total fee amount will apply.

Disclaimer

It may be necessary for reasons beyond the control of ECI to alter the content and timing of the program or the identity of the speakers. In the unfortunate circumstance that an event is cancelled, ECI is not liable for any costs incurred by participants in connection with their attendance.

Smoking is prohibited at ECI conferences and conference functions.

Should you have specific questions regarding your registration, please contact Kathy Chan (Kathy@engconfintl.org).

Preliminary Program

Click HERE to view the preliminary program.

General Information about ECI

Engineering Conferences International (ECI) is a not-for-profit, global engineering conferences program, originally established in 1962 that provides opportunities for the exploration of problems and issues of concern to engineers and scientists from many disciplines.

The format of the conference provides morning and late afternoon or evening sessions in which major presentations are made. Poster sessions will be scheduled for evening discussion as well. Available time is included during the afternoons for ad hoc meetings, informal discussions, and/or recreation. This format is designed to enhance rapport among participants and promote dialogue on the development of the meeting. We believe the conferences have been instrumental in generating ideas and disseminating information to a greater extent than is possible through more conventional forums.

All participants are expected both to attend the entire conference and to contribute actively to the discussions. The recording/photographing of lectures and presentations is forbidden. As ECI conferences take place in an informal atmosphere, casual clothing is the usual attire.

Smoking is prohibited at ECI conferences and conference functions.

Engineering Conferences International
32 Broadway, Suite 314, New York, NY 10004
T: 1-212-514-6760 F: 1-212-514-6030
E: info@engconfintl.org